Need Accounting Help? Here’s the Best Trucking Accounting Software for Invoicing

Did you know that the transportation industry is growing at a steady rate?

After all, right now the market size of the United States transport sector is at $1.1 trillion. It’s only expected to increase from there.

What this means is that the competition between trucking and other transportation companies becomes fiercer. A lot of them now use software that would give them an edge over their competitors.

If you want to stand out, you need the best trucking accounting software.

But what makes good trucking office software? Read on and find out more.

1. Recurring Invoices

Once you’re done with commercial truck financing, you need to streamline your invoices. You need software that helps you simplify the process.

You can do this by minimizing manual invoice generation. This is especially important if you plan on giving recurring invoices.

A good invoice software will let you enter the information once using a master invoice. This will allow you to copy and use it on an as-needed basis. You can use the software to generate batches of recurring invoices with the use of a group of the same invoice type.

If your trucking industry adds a fuel surcharge to your bills, you need an app that has this capability. You need one that you can customize pricing depending on the situation. Get one that will let you set the rates as you see fit.

You can set the surcharge rate depending on the business partner you’re working with. You also need the ability to set the kinds of charges when calculating the surcharge. You can set it in either a general or a specific manner.

2. Create Custom Invoicing

When you dispatch a load, you need invoice software that can help you generate the invoice. It should give you an option to send it to the clients. The invoice should look accurate and professional without complications.

The app should calculate the charges based on the load details.

You need to ensure that the invoicing software auto-fills the right set of information. It needs to have the features that help you add or edit details within the invoices you create. You can customize the rates and put memos for your clients to understand it better.

A good feature to have is the ability to download these invoices to your clients’ local computers. Your clients will thank you more if you put the option of printing the invoices. It’s also a nice addition if your application can send it by email.

Haul Pay, provided by ComFreight, actually creates an invoice for you automatically, simply by adding a few details about a load that was hauled and a copy of the signed bill of lading and rate confirmation. This removes the time you have to spend creating, tracking and even collecting invoices.

3. Invoice Alerts and Tracking

Your application should allow you to know when invoices are due. It should alert you if an invoice is already past due so you can follow-up with your client. It’s a great feature if you need to remember when to send your invoices no matter which client you’re dealing with.

You need to set the billing terms and the due date for the invoice. Once you’re set, your trucking office now has the ability to track your invoices based on the date of receipt. You can set the deadline to 15 days, 30 days, or other custom numbers of days for specific clients.

4. Quick Payment Receipt

When you receive payment from either client or carrier, your trucking business apps should have the ability to post it. It should allow you to record both full and partial payments as well as the methods they used. Good apps should give you the means of adding notations for special situations that may arise.

If you can’t do a full run when checking emails, you need the app to have a Quick Payment option. This is a great way to make checks at a short period of time. This helps you generate it alongside an invoice without any problems.

What are the Benefits of a Transport Management System?

As a trucking business, you benefit from a general transport management system in a lot of ways. You can stop the redundant data from appearing while giving you a more efficient use for your trucks. This improves your visibility since your dispatchers and drivers have better means of communicating.

With a full compendium of software, you can manage harder freight jobs and the like. This allows you to have a higher-paying business while streamlining your accounting. It also enables your business to simplify driver management to ensure maximum efficiency.

With a good transport management system, you can stay in touch with the new freight transportation trends. Remember, the rates for trucking services rise in a steady fashion as the years go by. If your app can’t keep up with the changes, you might need to find one that can.

How Do Government Regulations Affect Your Choices?

If you want to get good trucking office software, you need to do your research. You must get one with the right reputation for quality control and an outstanding customer service. The app should adhere to the DOT government regulations.

It should have a fine-tuned delivery process that reflects changes in accordance with various laws. Some of these laws include:

  • ELD Mandates and Hours of Service
  • IFTA Fuel Tax Reporting
  • Driver Management

There are a lot of other laws that you need to watch out for. These regulations affect the transport industry as a whole. You need to ensure that the app’s updates comply with it no matter how long you use it for.

Get the Best Trucking Accounting Software Today!

In today’s society, manual accounting is inefficient since it takes a long time. The transport industry is fast-paced. What this means is that automating some processes is now a necessity.

That’s why it’s important to know your options. You need it before committing to a trucking accounting software choice.

If you aren’t sure how to start, you need to think about these features. It will serve as your guide to ensure that you get the most out of your investment. Remember, a single mistake can make you lose everything.

Do you need good trucking software for your business? Sign up today and get started!

21st Century Trucking: How Freight Brokers Can Benefit From Using Load Boards

freight brokersMore than 70% of freight in the U.S. is moved by trucks. That’s a lot of loads and a lot of money to be had if you’re in the freight business.

As a freight broker, you may be wondering how you can reach more available loads and drivers, and ultimately how you can increase your shipments and bottom line.

Well, there is an easy way to do that: load boards. Signing up for load boards will give you real-time access to thousands of loads, carriers, and more.

Keep reading to learn why your company should be using load boards.

How Does a Load Board Work?

A load board is an online system in which shippers or freight brokers post loads that they need to be carried. Load boards include information about the load, including pick-up and drop-off location, the due date for delivery, the type of trailer or vehicle needed, and the weight of the load.

Some load boards already have set a price they will pay carriers. Others, like ours at Comfrieght, allow brokers and carriers to bid on the load.

Everything is done within the online board or app, including the bidding and contracting. However, many companies include contact information so that calling is another option.

Once a carrier or broker accepts the job and the shipper accepts the bid, both parties are made aware and the truck is directed to pick up the load.

How Can Freight Brokers Benefit from Load Boards?

Freight brokers can benefit from using load boards in numerous ways. Load boards allow brokers to match loads to drivers and trucks, stay up-to-date with available shipments, increase efficiency and profits, and keep drivers happy.

1. Loads in Real-Time

Load boards are updated quickly and constantly. This means freight brokers have constant real-time access to available loads. You can get alerts when new loads are posted.

In addition, load boards include updates on available drivers. As a broker, you have unlimited truck and load posting and the ability find owner-operators and match them to loads quickly and easily. You can even sign up for alerts that tell you when a truck match is nearby.

Plus, loads are available 24/7 and all across the country. This means you can keep drivers running at all times in various locations.

2. Low Cost, High Reward

Most load boards are free to use (like ours) or charge a low monthly/annual fee.

If the load board allows for bidding, this could greatly benefit you and your drivers. Bidding means brokers can request a price that is competitive and loaders can accept the best offers.

With the market rates included in the load board app, you can make sure your bid or charge matches the market trends. This will keep your company from over- or under-bidding.

If you have carriers that are close to the load, you can bid a lower price because less travel is needed. Also, strict delivery deadlines can allow you to bid higher if you know you can get the job done the quickest.

Using a load board is one of the best ways to improve your bottom line. It keeps your trucks full and on the road, meaning more profit for your business.

Load boards also make it easy to track shipments and invoices, ensuring money doesn’t fall through the cracks.

3. Convenient Tracking and Pay

Load boards are easy to use for all parties. Drivers especially benefit from the ease of use and access on the road.

Everything is electronic meaning no more paperwork and the hassle of it. Plus, load boards uses a type of built-in freight factoring, which makes payments simple and quick.

After a carrier or owner-operator delivers the load, they pull up the Haul Pay tool. This tool is part of the load board app and lets the shipper put in the invoice amount and company information for payment.

The signed bill of lading and load details are added to the payment tool and submitted.

The best part? Payments are freely deposited within 24 hours. Or, you can choose to get same day pay for a small fee.

This fast payment turnaround will make both your freight-brokerage company and your drivers happy.

These online and app tools also make it easy to track invoices and payment. This will come in handy when tax-time comes and keep payroll easy.

The system also allows freight brokers to track load pickups and deliveries.

4. Trucks are Kept Full, Deadheading Eliminated

The biggest profit losses in trucking are downtime and deadheading. Deadheading is basically when you drivers are sent on the road without any freight. This happens when drivers don’t have anything to haul back from or to a location.

With a load board, you can prevent this. A load board lets you find loads nearby drop off locations. So, once the driver drops off a load to its delivery location, they can pick up another nearby.

Similarly, if you need to send a driver to a location, look for a drop off nearby.

Again, load boards let you find drivers that are already nearby shipment locations. So, you don’t have to send drivers far with an empty trailer.

Using load boards can seriously lower downtime and make sure your carriers and owner-operators are kept on the road. With the user-friendly system, the load search tool and alerts will help you find load matches to haul.

Sign up for ComFreight Today and Improve Your Business

Convinced yet? You should be.

As a broker, your job is to pair loads with drivers. There is no better or easier way to do that than a load board.

Our load board allows unlimited posting and job acceptance, real-time alerts, fast pay with no reserves, and many benefits for brokers and drivers.

Take the next step in improving your business and sign up for ComFreight for free today.

How to Find the Best Load Boards for Your Next Gig

best load boardsAre you a trucker or carrier searching for reliable, well-paying loads?

Maybe you already have a steady clientele built up and you just need to supplement your income. Or perhaps you’re just starting out and eager to get your shipping business up and running.

In either case, the answer is the same. If you want to be one of the best carriers in the business, you need to use the best load boards.

But with so many different boards to choose from, how do you know which ones to use?

In this post, we’ll reveal our expert tips for finding the best load boards for your business.

1. Don’t Rely Solely on Freebies

Yes, there are plenty of free load boards online. You might even find a few decent loads listed on them.

But if you’re relying only on the free listings, chances are you’re missing out on better and higher-paying loads. On paid load boards, you’ll find more selection that better suits your business, trucks, and routes.

Of course, you do need to make (and stick to) a budget. Don’t go signing up for the most expensive load boards assuming they’re the best. Many of the best load boards are available to you for less than $20 per month.

Another tip is to search for paid load boards that offer a free trial period. That way, you can test it out and see if it’s a good match for your company.

Take your time, do your research, and find out which load boards are working for other carriers. Then you’ll be in a much better decision to find the boards that are best for you.

2. Make Safety a Priority

As a responsible carrier, you’ve probably already taken all standard safety precautions.

To access the best load boards, though, your safety rating must be as high as possible.

Brokers and shippers want to know that you’ll deliver their loads safely, intact, and on time. With 31.4 million registered trucks in the US, they have plenty of others to choose from if your safety rating is less than stellar.

To win the best loads on the best boards, make sure you have a “satisfactory” Carrier Safety Rating. Your Safety Evaluation Area scores for Accident, Driver, Vehicle, and Safety Management should also be high.

If necessary, ask for reviews from past or current customers. A string of positive reviews will assure future clients that you’re reliable and trustworthy.

3. Find User-Friendly Load Boards

You can search and search until you find the best load board in the world. But if you can’t figure out how to use it, it’s not going to do you a bit of good.

In your research, look for boards that feature an intuitive, easy-to-use interface. Is it easy to navigate between loads, listings, and other pages? Do they have a mobile app, messaging service, and other valuable features?

Time is money, so you don’t want to waste yours trying to figure out how a load board works. If a site is taking too much time, move on until you find one that’s simple to use.

Another thing to remember is that the best load boards can be accessed from anywhere. Since you spend so much time on the road, you can’t always wait until the next time you’re in the office.

Seek boards that are mobile-friendly, perhaps through an app or mobile website. There should also be some sort of instant messaging service so you can communicate wherever and whenever you need to.

4. Seek Out Those Added Features

In addition to a site that’s easy to use, what else should you look for in a load board?

Some of the best load boards offer free notifications 24 hours a day, 7 days a week. Set up alerts and get notified when loads get posted along your preferred routes. That way, you have the chance to snag your ideals loads before someone else gets them first.

Another thing to look for is a site that allows brokers to post loads for free. This almost always ensures a higher number of listings, giving you more loads to choose from.

Other “extra” features you may want to look for include load planners, credit ratings and scores, mileage and routing trackers, or free corporate websites.

5. Don’t Forget to Post Your Truck

A common mistake many carriers make is not posting their own trucks on load boards.

Remember that load boards work both ways. Brokers and shippers use these boards to get their freight moved, but it’s also a place for you to list your services.

Many loads never get posted in the first place. The only way to access these “invisible” loads is by receiving a call from a broker who’s selected your trucking company.

To get those calls, though, your company needs to be listed. Once you’ve found the best load boards, set up profiles for your trucking business.

Bonus tip: Consider listing your truck later in the afternoon, once all the morning loads have cleared out of the way. You might be surprised at how many loads you’re able to pick up!

Ready to Find the Best Load Boards?

With so much competition in the trucking industry, you can’t afford to use anything less than the best load boards.

Using the best boards ensures your business will thrive now and in the years to come.

Here at Comfreight, we understand the shipping industry inside and out. We’re experts in matching the right shippers, carriers, and brokers.

Click here to find out more about our load boards for carriers.

You may also contact us directly with any questions or concerns.

What are you waiting for? Get in touch and start using the best load boards today!

6 Ways Trucking Companies Benefit From Digital Tech

Trucking CompaniesIn 2016, there were about 1.7 million truckers in America – and all of them could be replaced by robots in the next 10 years.

That’s what some experts believe, given the recent developments in technology for driverless cars. Trucks driven by robots would be safer and more efficient in many ways, even if they still had a “driver” in the truck to keep an eye on things.

However, technology is starting to impact the trucking industry in less drastic ways already. Trucking companies are starting to take advantage of all the new opportunities provided by digital tech. Is your company one of them?

Let’s take a look at some of the ways digital technology is changing the way trucking companies do business, and how you can use this technology for your own company.

How Digital Technology Can Benefit Trucking Companies

It’ll be a while before robots become truck drivers, but other changes have already started making a difference in the industry. From the automatic transfer of information between vehicles to safety and maintenance updates, technology is making trucking better for everyone.

As the technology gets more sophisticated, the benefits only get better. What’s known as the “digital supply chain” no longer just refers to the supply chain for digital media like videos. Today, the supply chain for physical goods is becoming digitized, as well.

Let’s take a look at six different ways this technology is poised to help trucking companies do their job better.

1. Digitial Communication During Transport

Once, when a truck driver was on the road they were more or less on their own. Even radios did little to warn truck drivers of all the unexpected things they might encounter on the way.

However, today’s trucks can easily be connected to information about the route ahead. Drivers are now able to access information about accidents and slowdowns, for example, which helps them to plan the best route.

Communication with the world outside is also useful for things like parking. A truck driver can park more safely with the help of modern cameras and sensors to watch for obstacles. Digital technology can even suggest places to park or update a route based on real-time information about traffic.

2. Remote Monitoring of Trucks

Trucks spend a lot of time on the road and need frequent repairs to keep running.

Digital technology means a truck’s condition can be remotely monitored. When repairs or maintenance is needed, an alert system can make sure it happens in a timely manner, before anything goes wrong.

A truck that can monitor itself for maintenance can also do things like suggest nearby repair shops, and update drivers and managers of its repair status. Information on the work needed can be digitally sent to the shop before the truck even comes in, speeding up the repair process.

3. Digitized Supply Chain

Digital technology is already affecting the way the supply chain works. In the future, a completely digitized supply chain can be expected.

Everything along the chain, from the suppliers of parts to the manufacturer all the way down to the customer, will be able to view and send information in real-time. This means that when a customer orders something, they’ll be able to get an automatic update about the availability of the item and how long shipping will take.

In fact, many online retailers already use digitized systems to alert customers to stock levels and shipping times. Expect to see this technology expand into the trucking industry as well. It’s not just good customer service – the ability to swap information quickly

Expect to see this technology expand into trucking companies as well. It’s not just good customer service – the ability to swap information quickly makes the entire process faster and more efficient.

4. Automated Driving

Of course, we are a long way from driverless cars and trucks. But there are many ways that driving is already becoming more automatic.

As mentioned above, trucks can now be equipped with sensors to help with parking. The same technology can be used during the drive, to provide an automatic safety backup for the driver.

Accidents are more likely to be prevented when a truck can sense an obstacle before changing lanes, for example. Vehicles can now be equipped with sensors that can tell when a truck drifts out of its lane, or automatic braking for when a stop ahead is not noticed by the driver fast enough.

Ordinary cars are already making use of this technology. It’s only a matter of time before it becomes commonplace in the trucking industry, as well.

5. Freight Matching Services

In the near future, trucks are likely to have automated freight matching technology. This will let fleet management know when trucks can take on more freight, based on how much weight and space is left inside.

Using sensors to measure this will be faster and more accurate than modern techniques. Digital technology will also match the right truck with the right location to pick up more freight, as well as the best route to get there.

6. Communication Between Trucks

Trucks will not only be able to send information to management, drivers, and customers. Soon, trucks will also be able to communicate digitally with each other, and with other vehicles.

The more cars and trucks that are in this communication loop, the more accidents can be prevented. It will no longer be up to the drivers to look out for other trucks and drivers – soon, the trucks will also help by keeping digital “eyes” on the road.

This can also be helpful for management in trucking companies, because trucks will be able to reroute depending on where other trucks are at and how quickly they are getting to the right destination.

Final Thoughts

In many ways, digital technology is already helping trucking companies. And the number of ways in which digital tech can make a difference in trucking is quickly growing.

As the technology becomes more finetuned and elaborate, expect to see even more changes in the way trucking companies operate. With increased safety, efficiency, and job quality for drivers, the time to embrace digital technology in trucking is now.

Is your company one of the trucking companies that is embracing this trend? If not, we can help you get started – take a look at our services today.

5 Common Trucking Managing Issues (and How to Fix Them)

The trucking industry plays an integral role in the U.S. economy. Just how big is trucking to America? 10.4 billion tons, or over 70 percent of all freight tonnage moved in the U.S., goes on trucks.

Without trucks, America’s economy would come to a screeching halt. The increased reliance on trucks has made it more difficult than ever for managers.

As the owner of a trucking company, you are no stranger to the demands and struggles of back-office management. But making a few common mistakes could be having a big impact on your efficiency, longevity, and bottom line.

Easing these tasks doesn’t have to be complicated. By making a few simple changes, you can get you and your trucks back on track.

Here are five common truck management issues and how to fix them. Read on to learn more.

1. Not Embracing Technology

Technology is moving at a lightning fast speed. Smartphones, smart houses, and smart cars are becoming more commonplace every day. Welcome to the future.

There’s no denying the impact technological innovation has had on society. By embracing new technology, you can positively impact just about every part of your management.

New technology can help you optimize route efficiency, pricing, freight loads, and even operator abilities. Automation will also be playing a bigger role in the future, with estimates showing robots could overtake 1.7 million truckers within the next decade.

It’s easy to see why management is slow to embrace technology – it’s intimidating. If you’re looking to implement new technology into your trucking company, first address key performance indicators.

Evaluate whether the new technology will move your trucking company closer to its goals. If the answer is yes, it’s time to embrace innovation.

2. Bad Fuel Policy

The retail price of gas has more than doubled since 1995. Implementing a firm fuel policy is more important than ever if you’re looking to keep your expenses down.

Fortunately, trucking management teams have plenty of tools at their disposal to enforce fuel policies. These tools can help management evaluate fuel purchases, get alerts, and enforce their policies in the moment.

But what do these tools look like? First, exception reporting helps managers access fleet fueling information in real time. The reports get transferred through your company’s management tool and showcase whether or not the report met your policy guidelines.

Purchase alerts instantaneously alert the team when a driver inputs an invoice that doesn’t meet company policy. This is a great way to make sure drivers stick to policy parameters. It’s an especially useful tool for managers who try to oversee hundreds or thousands of fuel transactions every week.

A solid fuel policy will include limits on purchases, location, and established fuel grades. Adding a strict fuel policy could save you big money on your monthly expenses.

3. Poor Bookkeeping

Bookkeeping is one of the most stressful and important aspects of management. This is especially true for trucking management. You have to handle invoices, payments, and operating expenses for entire fleets on a daily basis.

Many truckers use cash-based accounting systems, which allows them to get cash at the moment they are paid out. It might seem convenient, but it’s easy to lose track of financial records without daily bookkeeping.

Thanks to modern advances, however, bookkeeping doesn’t have to be complicated. Technology is already transforming the way we handle freight payments.

Digital bookkeeping is helping managers approve invoices, process payments, and access important financial documents all at the click of a button. Digital invoicing can help your bookkeeping become more efficient and reliable to your team. By going digital, you can get rid of the headaches that stem from complicated bookkeeping efforts.

4. Employee Retention

Turnover is a huge problem in the trucking industry. In fact, the turnover rate for large truckload carrier fleets was over 80 percent at the end of 2016.

Those alarming numbers suggest that personnel issues may be an industry-wide issue for the foreseeable future. While there are a number of factors that weigh into employee retention, it’s also important to look into the aspects that you as a manager can control.

One way to help with employee retention is to focus on employee engagement. Employee engagement occurs when workers are invested in the company and are willing to work to move the company forward. It’s also a huge indicator of employee retention.

But how do you keep your workforce engaged? It all starts at the beginning. Drivers need to have the right expectations when they go into the job. Their engagement will be hindered if there is a gap between their expectations and the reality of the job.

In addition, you should focus on making their daily duties easy to perform. Try to streamline your processes to make them both transparent and user-friendly.

There are no easy fixes to employee retention. But you can help your chances by creating simple systems, setting the right expectations, and being transparent in your management.

5. Financial Issues

Financial issues can impact even the savviest of managers. Where do you begin to get your company back on track?

While financial issues will differ on a case by case basis, there’s one thing that all managers can do to get their finances under control: perform a cost-benefits analysis.

Doing a cost-benefit analysis is a great way to determine what systems, technologies, and changes can be beneficial to your company. You should do a cost-benefit analysis prior to implementing any company-wide rollouts.

The cost-benefit analysis will let you break down the exact costs incurred from a company change. You should look at the change from a macro perspective, taking into account the impact on installation, maintenance, drivers, and the fleet. This tool will help you determine the return on investment you will get from any changes to your business.

Your Trucking Business

Management isn’t easy. But you can simplify your life by making a few simple managerial changes. These small changes can have a big impact on efficiency, profits, and employee retention.

Are you looking to revamp your management style? We can help. We are developing a full-scale platform for the commercial trucking industry for bidding, freight matching and networking. Contact us today to learn more.

Haul Pay – Quick Pay on all of the loads that you haul…

We hear about broker’s offering quick pay every day. But at what cost? Some offer it at 5% for 1 day payment. Others offer it at 4% for 1 day payment. By the time the payment is processed it’s usually been a few days and you’re paying a lot. Not to mention a lot of brokers pad their margin on what they pay you, if they know you’re likely to want Quick Pay from them on the load that they’re negotiating. So you’re probably losing a few percent off the load invoice amount as well.

What’s the alternative? Traditional factoring? Traditional factoring can be even more costly if you’re not super careful with all the hidden fees built into the agreements. Many factors that advertise a rate of 2.5-3% are actually closer to an effective rate per invoice of around 5-7%! So what to do then?

Haul Pay is ComFreight’s solution for the problem of wanting consistent fast payment on all of the loads that you haul. We also provide a suite of features built right into our app for you to request payments, connect customers to your account to check credit and track your income and payment history with Haul Pay.

Haul Pay is a flat fee (3.5%) service, with absolutely no hidden fees whatsoever.

Haul Pay is an alternative to Quick Pay for the brokers that charge you a lot for it, or for the brokers and shippers you haul for who don’t offer it at all for their loads. It’s also a much more cost-effective alternative to mainstream, traditional freight factoring companies.

Haul Pay is also 100% non-recourse. This is almost unheard of in freight factoring today. Most freight factoring services have a way of coming after your assets even when they advertise that they are non-recourse.

Haul Pay’s mission is to simplify your speed of payment experience for every load that you haul while giving you peace of mind that your credit, collections and back-office accounts receivables have been automated and are easily tracked at any time online.

Haul Pay means payments to your bank account within 24 hours of processing and we process almost all payment requests the very same day. This is only going to improve as we layer in more advanced technologies to increase the speed of your payments even more and give you, even more, visibility and insights into your business.

Copyright © 2017 – ComFreight.com

6 Signs That Your Trucking Company Needs an Update

Trucking CompanyAccording to ATA, over 70 percent of merchandise moved in the US travels on trucks. And with billions of dollars being sold online and shipped, there’s never been a better time to own a trucking company.

Unfortunately, owning a fleet of trucks and reliable drivers isn’t enough these days. In order to have a successful business, you have to stay ahead of the curve and in front of your competition.

Here are 6 signs that show your trucking company needs an update.

1. No Mobile Capabilities

The first sign of an outdated company is one that hasn’t incorporated mobile capabilities into its business plan.

According to Salesforce, 68 percent of businesses have integrated mobile marketing into their strategies. Another 71 percent believe that mobile is at the core of their business.

If you think trucking companies should be exempt from this emerging business trend, think again. Mobile is not only important for your employees but also with your potential clients.

First, let’s start with your employees. While your drivers are on the road, it’s not likely that they’ll have computers or wifi.

That means that on their trips the only communication they’ll have with management or with customers is through the phone. Mobile management apps can help truckers stay organized.

Through these apps, they can report when and where current shipments are, along with any issues that might arise on the way. Increased communication typically tends to drive an increase in business and profit.

Second, mobile helps you gain and keep more customers. A majority of searches on the web are done through mobile devices.

This means that all the content you are producing and posting needs to be mobile friendly. If a web page doesn’t load fast enough or isn’t formatted correctly, your viewers will leave, and you will lose potential customers.

Businesses that incorporate mobile have a better chance at succeeding and winning over their competition that forgets this medium.

2. Delayed Invoice Payments

Another sign of an outdated company is one that frequently receives delayed invoices. A business cannot exist without capital.

If invoices are consistently being sent in late, your trucking company will not have enough money to grow and adapt.

Instead, your focus will be on paying all of your dedicated employees and bills with whatever is leftover in the bank.

One way to fix this issue is through a digital invoice system. Not only will it help you obtain your money faster, but it will also help you save on any external fees.

With digital invoices, you’ll have a lot more freedom and confidence. This, in turn, will help you to make the changes necessary to keep your trucking company progressing.

3. Old Equipment

The third problem is old equipment. Technology changes so fast. While it’s not always beneficial to purchase the latest and greatest new objects, it’s also not good to have the oldest machines and software either.

Trucks that consistently break down can cost your company a lot of money both in repair fees and in public image.

Make sure to keep your equipment in good shape and up to date. This will increase safety for your employees, which is always a good thing.

4. Limited Tracking Capabilities

The next issue a trucking company might run into is limited tracking capabilities. Because of the rise in technology, consumers expect to know when and where their shipments are throughout the day.

If your trucking company doesn’t have a reliable tracking ability, it could be a big problem. In fact, it’s such an important theme among consumers that Amazon Prime will give you a free month of membership if your packages arrive late-even if it’s just a couple of hours.

Not only that but having improved tracking abilities also opens the door for better analysis on your company. How can you expect your profits to increase if you aren’t tracking where your money is being spent?

Behind every successful company is a good tracking system.

5. High Factoring Fees

One area many trucking companies lose money is in factoring fees. There are many companies that are willing to purchase your invoices for a discounted rate.

While this can be valuable by giving you immediate cash, it can also cause damage long term, especially if the fees or discounts are high.

The most important step to take is to do your research. Take the time to shop around and find the factoring company that’s best for your team.

Some companies will even offer discounted services like inexpensive gas and tire replacement, so don’t just take the first offer that comes your way.

6. No Plan for the Future

The last step, and arguably one of the most important is to have a plan for the future. Without it, you’ll never stay up to date and will often lose out to your competition.

Every trucking company needs to learn about the new advances in technology in order to succeed.

In fact, some people predict that in the next couple of decades we will have driverless trucks. Do you have a plan on how your company can adapt to these circumstances and remain relevant?

Planning for the future allows you to be proactive when new and unique opportunities come up.

Another example of this is last mile delivery. Consumers want their packages as fast as possible and many are even willing to pay more to have it delivered the same day.

This has allowed local trucking companies to get more involved by shuttling packages from the warehouse to the home. By planning for the future and being proactive your business could capitalize on easy money making solutions like this.

Bring Your Trucking Company to the Next Level

The most important lesson that can be learned from these steps is that it’s important to incorporate the newest technologies into your business.

It’s not enough to just deliver a package these days. Now people want to know where it is, when it’s coming, and more.

The ComFreight app will help you to avoid being out-dated. Check out our services and comment below with any questions you have.

5 Ways to Improve Heavy Haul Trucking Safety

heavy haul trucking

Around the clock, 365 days a year (and 366 on leap years), the largest and heaviest trucks hit the road to make the deliveries we all wait for. Now that online and one-click ordering in what we can now call “the freight marketplace” has taken hold, truck drivers are under pressure to get their bounty to us faster and in less mileage.

As you manage your small trucking company, your most important asset is not your trucks or what the trucks hold. It’s the people driving the vehicles.

And to keep them safe, follow these heavy haul trucking practices to ensure everything – and everyone – makes it to their destinations.

Track that Truck

Ever read the book “1984” or heard its signature term, “Big brother is watching?”

In the book, people resisted against being spied on through strange electronic devices. We seem to have gone in the opposite direction now, where we’re totally connected to our cams and devices 24/7 and the good news is, most of us are actually opting in.

You can make this work in your favor as a way to improve heavy haul trucking safety.

Chances are, your drivers are staying connected through GPS and other onboard devices. Not to mention those that are on their own cell phones and wearables.

Encourage your drivers to “check in” or at least enable both their WIFI and “Location” services apps. As any driver knows, getting lost, disabled, or out of gas in a remote and unfamiliar place is the worst.

But if you decide to make it company policy, make sure you inform your drivers well in advance. As some trucking company owners in North Carolina found out, attaching GPS to your drivers’ trucks without warning or consent can get you into major, major trouble.

Amp up safety by requiring your teams to stay connected but make sure you realize why you’re doing it (that is, because you’re looking out for them, not spying). Sometimes, big brother watching can be a big boost.

Get a Handle on the Handles

CB radio has long been a good friend to heavy haul trucking drivers, but you can help your drivers stay safer with some education on CB handle protocol.

According to the Truckers Report, certain practices should be followed when using the CB radio:

  • Don’t use the call of “Mayday” except in the most extreme circumstances
  • Never transmit a joke, crass remark, or falsehood
  • No politicking
  • No communications with CB stations outside of a 155.3-mile radius
  • Don’t try to sell anything

Of course, encourage your drivers to remember that CB interaction can also contribute to distracted driving.

Instruct drivers that anything other than keeping a full mind and eyes on the road can cause accidents and other safety concerns. CB interaction can be like listening to a great audio book or radio station on the road, as long as drivers know when to turn it down or switch it off.

Ergonomics for Heavy Haul Trucking

Ever notice how cramped your neck feels or maybe the onset of headaches after you’ve been staring down at your phone in your lap for a while?

Or that your body just can’t take another twist to peer over and behind your shoulder every couple of minutes?

This is due to the fact that our bodies, bones, joints, and muscles were built for and get conditioned to certain types of behavior. Unfortunately, long haul truck driving may be your drivers’ passion, true career calling, or temporary job choice, but it’s not what bodies feel best doing.

Thanks to many years of medical studies, there are ways to accommodate the way we collapse our bodies into trucks for those long hauls and even make things better.

It’s the idea of ergonomics, which involves setting up everything from your captain’s chair to where your steering wheel is positioned to how far you are from the foot pedals, all in mind of making sure your long haul is best on your body.

So take some time to rearrange your truck’s inside for a custom fit for your body and it will thank you. If you share or trade off in the driver’s set, be sure to make the proper adjustments every time you swap.

Better riding ergonomics can lead to you feeling less tired/more awake on the road, fewer aches and pains, and a general sense of more happiness in the work.

And don’t forget to hop down and out of the cab every few hours, too!

Inspect Your Gadgets

Sure, having Go-Go-Gadget-Arms like Inspector Gadget would make for unloading pallets a lot easier, but we’re talking about the inspections themselves.

If you incorporate regular inspections into your company’s routine, you may find that safety goes way up and problems go way down.

It may seem impossible to ask your drivers to stop and complete inspections on the road, so maybe the best time is when they come in for a reload. Or you assign personnel to inspect the trucks monthly.

Another option is to create a calendar of gadgets, gears, and areas of the truck to inspect. Each week, check off what you are conducting safety inspections around. Whichever works best for your business is the way to go, but make sure you do something.

Obviously, every truck is different, but you’ll find loads of free resources available online, such as the Vehicle and Trailer Inspection Checklist from the University of California Agriculture and Natural Resources Department.

Got Your Mind on Your Money?

We know how it is. Your truckers may feel like family and your company may be your passion project, but it’s still a job and you need to ensure that you all stay afloat in an ever-more-competitive industry.

One reason that safety goes down and injuries or problems rise up is when you’re not focused and unfortunately, worries over money can really take your mind off the most important part of the business: your people.

If things like clawbacks really make your claws come out, you’ll want to check out software options that help you keep more money in your business without your having to take your mind off safety factors.

Think apps and software have no place in the heavy haul trucking industry? Think again. We use apps for everything else, why not our jobs? Apps can help you avoid hidden fees, master digital payments, and reduce back-office tasks.

Pump the Gas Towards Safety

Click here to send us a little bit of information about your business (if you prefer to call or email, that information is here, too) and we’ll see how we can best help you save money and improve safety at the same time with no loss to either. Download our app and help us get you on the road today!

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Copyright © 2017 – ComFreight.com™

7 Ways to Find Truck Loads Available and Get on the Road

Time is wasting, get on the road and make money now. Read about the 7 ways to find truck loads available when demand is down.

Truckers don’t have it easy. With big customers like Wal-Mart and Amazon bringing their fight to our front doors and changes all over the industry, it can be a challenging time to be working as a freight professional.

Without the best tools for supporting your business it can be a struggle just to make ends meet. And finding truck loads available for freight can be more competitive than ever these days.

With multiple contacts, big competition, and new technology, it seems that getting to truck loads available can be a chore. The right tools are required to make those tasks as easy as possible and get you on the road.

We can help. Here are 7 ways to find truck loads available starting now:

1. Load Boards

Which are the best load boards? Which load boards do you use?

It seems like the only game in town anymore is load boards. But trucking professionals know that even load boards can be a burden if you use the wrong ones.

Also, load boards can favor the companies and drivers that have been there for a while. After time it seems like the same trucks are getting all the work.

The technical aspects can be challenging as well. You may susceptible to more SPAM messaging than actual notifications of available loads.

There is no question that internet technology has made much of the back end of trucking and freight easier for finding loads. But make sure you are using load boards that don’t make integration and access more difficult than need be.

2. Focus on Service

Too many trucking and freight professionals think that load boards and auctions have changed the industry so much that low price is the only issue.

But if you don’t have great and reliable service low rates won’t matter.

3. Freight Brokers

Freight Brokers are another way to find truck loads available for hauling. The good news is if you have a great relationship with a freight broker you will likely have access to available loads.

The bad news is that the industry is so competitive that freight brokers can eat away at your income if you use the wrong services.

It is no good to find and haul the loads if you are only making money for freight brokers. Like every other aspect of driving, these services should help your business and make life easier for you getting on the road.

trucking load board

4. Auctions

There are auto auctions out there that constantly need drivers to move cars from one location to the next. If you are looking for truck loads available then a relationship with auto auctions can help stabilize your business.

The great benefit is that you can count on the work. In today’s industry, there aren’t many clients you can depend on to consistently deliver work.

The bad news is low rates. You will also need to commit to a certain amount of service.

Many truck drivers understandably try and avoid being tied into a low rate service with a commitment. Make sure you calculate what the possible negatives to your business will be against the influx of loads.

5. Watch Your Safety Record

Getting truck loads available means taking care of your business every mile you travel. Nothing is more important to brokers and dispatchers than trusting a freight carrier with a great safety record.

If you are letting your safety record slip it will be that much harder to successfully secure the loads that are available on the market.

Since safety is such a concern it is important to go above and beyond when documenting your precautions.

Are you up to day on the latest rules for texting from the FMCSA? How is your compliance with their medical requirements?

It’s not okay to leave safety to chance. Make sure you document your compliance and keep your performance on track.

6. Stay Ahead of the ELD Mandate

While many in the industry have worked to try and delay the adoption of the ELD Mandate it seems positioned to go into effect in December of this year.

Nearly 3 million drivers will be affected by this mandate. Your customers and potential clients are well aware of the looming changes and you need to be as well.

Securing the available truck loads will require that you show potential clients your are in full compliance.

Now is the time to adopt ELD to make sure you are ahead of the competition when the changes take effect.

7. Start Early

The old adage about the early bird getting the worm goes double for freight and trucking professionals who are looking for the best loads available.

Finding loads is one thing. You want loads that are the right price and benefit you and your company.

Clients will always want the lowest rates possible. But they also want safe, insured service.

If you start early each day you will have a better chance at scoring the best loads. Brokers, shippers, and clients of all shapes and size post the most and best loads early in the morning.

Making sure you get a leg up on the competition and start early is as important as anything else when being matched to the right loads.

Truck Loads Available Are Waiting for You

Are you watching the competition succeed and wondering what you’re missing? The truth is that there are truck loads available right now waiting for professional freight carriers to handle and deliver them efficiently.

At ComFreight we help freight professionals find truck loads available 24/7.

Even better, we make it as easy as possible to find those loads and get paid from every device. You won’t have to juggle various contacts any longer.

You can get alerted when shippers post, view match results, view approvals for credit and factoring, and take care of every aspect of finding the best loads for you.

Don’t wait another day to get on the road with the quality loads you are looking for. Contact ComFreight now and find out more about how we can help your trucking business starting now.

Copyright © 2017 – ComFreight.com™

How Digital Tech is Transforming Freight Payments

freight payment

With over 70% of the freight moved in the U.S. going on trucks, the industry is only growing each year. But it’s also constantly changing with new technological advancements.

One of the areas freight shipping has been most affected by the digital era is in invoicing and payment. Freight payment systems continue to be shaped by ever evolving technologies.

And they’re not done advancing — these fast developing tech movements are going to continue to shape the industry over the next decade.

Let’s talk about five digital trends that are currently shaping freight payment.

5 Digital Trends Shaping Freight Payment Technology

1. Last Mile Delivery

The big dogs like Amazon, FedEx, and UPS are investing in last mile delivery technology. This makes it a quick developing sector for freight.

The technology is advancing in unique ways. Drones, bike couriers, and autonomous vehicles now deliver goods to the consumer much quicker in the “last mile.”

Local delivery companies are stepping up to the plate as well, shuttling only short distances from warehouse to consumer. They are capitalizing on filling the gap where large companies haven’t yet.

Many local delivery companies work with large corporations to cover their last mile delivery services. This allows the larger company to focus on their long-haul efforts.

What does this mean when it comes to freight payment? Simply put, consumers are willing to pay more for instant gratification. In fact, 30 % of younger consumers are willing to pay a high-cost premium for same day and instant delivery.

Advancement and investment in last mile delivery technologies mean freight companies have a chance to get ahead of the curve. The adoption of meeting this need will become a differentiator. Inevitably, it will set them apart in the future and allow them to make more money by offering their consumers faster delivery.

2. Digital Invoices

There are several challenges in keeping freight costs down. One major factor is internal and external payment processes. It’s key to have them as transparent as possible.

Technology is helping with transparency and simplicity. Advancements are improving freight quotes, invoicing, and payments. Digital efforts are taking freight payment processes off paper and into the digital space… improving efficiency and lowering costs.

Your digital invoice system should meet the following requirements:

  • Each shipment should be verified for legitimacy and accuracy. This means checking for duplicates and ensuring the numbers are correct.
  • Full backup detail. It should be clear on the invoice all the shipment activity for the specified payment period.
  • Secure payment method. Internal processes for payments should be secure and have a paper trail.

Consider all these factors when choosing your digital invoicing system. You want to ensure accuracy and efficiency above all else. But not all digital invoicing systems are created equal.

Carefully weigh out your options before you invest.

3. Tracking Loads

When it comes to finding and tracking loads, technology is ever advancing in the digital space.

Transportation Management Systems (TMS) used to be unattainable for many. They were financially unrealistic to most small or medium sized freight companies. But now, investment in the industry has allowed affordable advancements in tech to make TMS more available.

In addition to tracking loads, a proper TMS system has many great benefits. They include but are not limited to:

  • Keeping quotes organized
  • Matching loads with proper couriers
  • Collecting data for future reference

The newfound affordability of this technology is quickly making it an industry norm. TMS is now standard when it comes to tracking trucks and ensuring invoice payments.

Gone are the old days. Manual driver check-ins have turned into GPS tracking. This allows for regular accountability and constant access to location information.

Make sure you find a TMS system that integrates with your existing internal processes. It’s also important the technology won’t be extinct in the next few years. It needs to be at the forefront of advancement and constantly bettering their system.

4. Better “Big Data” Analysis

When it comes to Supply Chain Management, there’s a place for big data analysis.

Previously, big data wasn’t considered scrutinizing. The convoluted and time-consuming manual process wasn’t worth the investment.

But now, new developments in technology are making it easier to understand the quantifiable data. Yes, the technology collects numbers. But it also turns those numbers into meaningful insights.

These insights are critical for making better business strategy decisions.

So what does this mean in relation to freight payments?

Analyzing big data allows companies to make sure payments are correct and ready before they’re invoiced, rather than after. Let me explain.

Big Data analysis takes information from multiple sources — route schedules, delivery times, payment collection — and turns it into predictions. This data allows you to make real-time decisions based on what’s happened in the past.

Then, you can work preemptively to fill orders before they’ve actually come in.

You’ll be more prepared, and therefore more efficient, in the freight payment process. Big data analysis, to an extent, allows for predicting sales.

5. E-Commerce Logistics

With over half of Americans saying they prefer to shop online, e-commerce is becoming an increasingly popular retail strategy.

This means retailers will continue to widen their distribution networks and e-commerce efforts, creating more business for freight companies. Mastering e-commerce freight payment methods and the ability to deliver quickly will continue to be top priorities for the industry.

As this business to consumer sector of the freight industry continues to grow, it’s important to adapt. Invoices are no longer less in quantity and larger in value. Smaller dollar amounts in large quantities are the wave of the future — so managing freight payment records is more imperative than ever.

Going forward, an extremely efficient invoice management system will be the only way to stay on top of the e-commerce trend curve.

The Freight and Tech World, Going Forth Together

With technology advancing regularly, the freight industry must accept digital evolution and adapt it into their freight payment processes.

If you’re having trouble with taking a tech savvy approach to your freight business, we can help. ComFreight is an app that takes a big-picture perspective on the freight industry. It helps shippers get the best freight bids, carriers find loads and get paid, and brokers find shippers on trucks.

No matter what area of the industry you’re in, find out more about how this technology can help you.

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Copyright © 2017 – ComFreight.com™